What is Delegation?
Delegation means dividing up your workload and responsibilities. On the one hand, are tasks you must keep because you’re the only person with the experience to complete the task. On the other are tasks that don’t demand your expertise, that you can trust your team and colleagues to help with
What are principles of Delegation
- The right task
- The right circumstances
- The right person
- The right direction/communication
- The right Supervision
Golden Rules for Effective Delegation
Rule 1. Clarify the task in your own mind
Rule 2. Delegation to the right person
Rule 3. Always have a deadline to meet
Rule 4. Communicate orally & write your plan of action
Rule 5. People don’t do what you expect, they do what you inspect with respect
Rule 6. Delegate responsibility with authority
Rule 7. Give praise, feedback & additional responsibilities
Rule 8. Don’t be a perfectionist
Art of Delegation
- Rewiring – How we think about delegation
- Re-define the goals which is important
- Consider How to Communicate
- Don’t issue orders; ask for help
- Lead with Why
Steps involved in Delegation
- Select the right person. Match personnel skills & abilities with the tasks based on aptitude, not simple on convenience
- Specify the desired results
- Set a deadline
- Determine Authority
- Provide adequate resources
- Track progress & results – Focus on outcome not the progress/process – Trust
- Respect them, pay them well & praise them, acknowledge the efforts – be generous
Barriers to Delegation
- Wanting to do things personally
- Insecurity
- Retention of Power
- Lack of Confidence in subordinates
- Lack of motivation
- Unwillingness to set standards of control
- Lack of confidence
- Fear of making mistakes/criticism
- Lack of incentives/rewards
- Absence of access of resources
- Convenience
Benefits of Delegation
- Help to Build Trust
- Active Engagement of employees
- Open Communication
- Promote Creativity
- Developing Skills
- Motivating Teams
- Positive Business Culture – High Performance Management Culture
- Leaders gets focused on core areas of importance
Bad Delegation
- Micro-managing
- Regular follow up for updates
- Hovering around to get results/outcome
- Creating fuss or frown
Things not to Delegate
- Vision
- Hiring Decision
- Onboarding a new employee
- Discipline
- Praise, Rewards & Recognition
- Leading a transformational change
- Reorganizations
- Learning & Development
- Performance Appraisals
Important for Delegation
- Always provide Feedback
- Be Sure to keep an eye on things
- Be clear about what you want your employees to do
- Delegate the right things
- Provide guidance when necessary
- Give Employees the authority they need to get the job done
- Have the right attitude about delegating
- Consider the skills & interest of your people
- Set Clear Expectations
Mentoring
Mentoring is a reciprocal and collaborative at-will relationship that most often occurs between a senior and junior employee for the purpose of the mentee’s ..
the act or process of helping and giving advice to a younger or less experienced person, especially in a job: The employees’ chances can be improved with more mentoring, and intensive review
Purpose of Mentoring
The purpose of a mentor is to help you grow as a person and become the best version of yourself. This may involve helping you achieve your personal or career goals, introducing you to new ways of thinking, challenging your limiting assumptions, sharing valuable life lessons, and much more
Types of Mentoring
- Traditional One o One Mentoring
- Distance Mentoring
- Group Mentoring
What makes a Good Mentor
| Do’s | Don’ts |
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What makes a Good Mentee
| Do’s | Don’ts |
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Parallels of Delegation & Mentoring
In both the objective of leader is to develop the individual to perform better
Enablement & facilitation to deliver the outcome/results
Building healthy relationship/networking between leader & peers/subordinates
Strengthening & building effective communication skills